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NOAA Workforce Management Office

Serving NOAA's Most Valuable Asset - People


Offiical Personnel Files


Your federal career is documented by the long-term records found in your electronic Official Personnel Folder (eOPF). The eOPF chronicles your employment status, service, qualifications, benefits, rights, and employment history. You can access, print, and save a copy of your eOPF folder or individual documents for your own record at https://eopf.nbc.gov/doc/.

When an employee separates from federal service, the last employing office sends the eOPF to the National Personnel Records Center (NPRC) for storage. Normally, the eOPF is sent within 120 days after the employee separates. The NPRC retains eOPFs for 65 years after separation.

Former employees can request copies of their personnel records. Requests must be in writing and include:

For copies of specific documents or a copy of the entire folder, write to:
National Personnel Records Center, Annex
1411 Boulder Boulevard
Valmeyer, IL 62295

Performance Files
In DOC, performance plans and ratings of record are maintained by each rating official in an Employee Performance File (EPF). Performance ratings of record and the performance plans on which those ratings are based are required to be maintained for 4 years (5 years for Senior Executive Service positions). Performance records that are superseded (e.g., through an administrative or judicial procedure) must be destroyed.

If an employee transfers to a new organization, the following performance records must be transferred: (1) performance ratings of record that are 4 years old or less; (2) the plan on which the most recent rating of record is based; and (3) the interim rating prepared when the employee changes positions.

The servicing WFM office requests performance records from other Federal agencies. EPFs are requested from the former agency at the same time as the eOPF.

When an employee separates from federal service, OPM regulations require WFMO to transfer employee performance appraisal records (plan and rating) with the electronic Official Personnel Folder (eOPF) to the National Personnel Records Center (NPRC).

Medical Files
Since 1984, the Employee Medical Folder (EMF) has been used to store long-term medical records created during an employee's federal career. These records do not include records on claims filed under the Federal Employees' Compensation Act.

When an employee separates from federal service, if an EMF exists, the last employing office sends the EMF to the National Personnel Records Center (NPRC). The NPRC retains EMFs for 30 years after separation. (NOTE: Some federal employees might not have had an EMF created during their employment.)

Former employees can request copies of their EMF. Requests must be in writing and include:

Send requests to:

National Personnel Records Center, Annex
1411 Boulder Boulevard
Valmeyer, IL 62295

Military Records Military personnel records can be requested online from the U.S. National Archives and Records Administration.

Page last edited: October 07, 2015

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